Annual General Meeting

NOTICE OF THE 2024 ANNUAL GENERAL MEETING (AGM) OF SOUTHAMPTON BUSINESS IMPROVEMENT DISTRICT LTD (Registered Number 10609018)

Date: Tuesday 23rd April 2024
Time: 17:45 – 19:00
Location: Network Eagle Lab, Portland Terrace, Southampton, SO14 7SJ

Joining instructions:

  • BID Members can sign up to the meeting via Eventbrite [click here]
  • All voting levy payers must complete a Membership Form [See below]. If you wish to know whether you have previously submitted a Membership Form, email info@gosouthampton.co.uk.
  • Attendees on the day of the meeting will be checked off against the confirmed members’ list.

Important information:

  • A list of current directors is to be found below (click ‘Current Board Members’ button).
  • If you are already a member of the company but are not able to attend the AGM you may appoint another person as your proxy to attend, speak and vote on your behalf. The Articles of Association rules require that a proxy notice is completed and returned to us 48 hours before the time of the meeting. A scanned copy may be emailed to info@gosouthampton.co.uk.
  • If you are interested in becoming a director, please contact Stephen Manion by 14 clear days before the date appointed for the meeting, as required by our Articles of Association, via stephen.manion@gosouthampton.co.uk. As previously noted, you will need to be a Member of GO! Southampton to stand for election as a director. Any nominations received will be displayed on gosouthampton.co.uk/AGM.
Register Current Board Members

APPOINT A PROXY

Can’t make it? Members can appoint another person as their proxy to vote on their behalf. Our rules require that the enclosed proxy notice is completed and returned to us by 48 hours before the time of the meeting. A scanned copy may be emailed to info@gosouthampton.co.uk.

“Any member of the Company entitled to attend and vote at the meeting is entitled to appoint a proxy to attend and, on a poll, vote instead of that member. A proxy may demand, or join in demanding, a poll. A proxy need not be a member of the Company.”

To be valid the instrument appointing a proxy and any authority under which it is executed (or a copy of the same certified notarially) must be deposited at the registered office of the Company not less than 48 hours before the time of the meeting.

Complete the below Notice of Proxy and email to info@gosouthampton.co.uk by 48 hours before the Annual General Meeting.

RESOLUTIONS

Ordinary business

  • Resolution 1: To appoint HJS as Auditors of the Company until the conclusion of the next General Meeting at which accounts are laid before the Members and to authorise the Directors to determine their remuneration.

Special business

As special business, to consider and if thought fit, pass the following Resolutions which will be proposed as Ordinary Resolutions.

ORDINARY RESOLUTIONS

  • Resolution 2: Tim Keeping (Marlands Shopping Centre), who retired at this meeting and who is recommended by the Directors for reappointment at the meeting, be reappointed as a Director of the Company until such time as they are required to retire by rotation pursuant to the Company’s articles of association.
  • Resolution 3: Anna Copper (Stakks Pancake House), who retired at this meeting and who is recommended by the Directors for reappointment at the meeting, be reappointed as a Director of the Company until such time as they are required to retire by rotation pursuant to the Company’s articles of association.
  • Resolution 4: Gary Bennetton (Orange Rooms Limited), who retired at this meeting and who is recommended by the Directors for reappointment at the meeting, be reappointed as a Director of the Company until such time as they are required to retire by rotation pursuant to the Company’s articles of association.
  • Resolution 5: Joanna Philips (Carnival UK), who retired at this meeting and who is recommended by the Directors for reappointment at the meeting, be reappointed as a Director of the Company until such time as they are required to retire by rotation pursuant to the Company’s articles of association.
  • Resolution 6: Sue Littlemore (University of Southampton), who is recommended by the Directors for appointment at the meeting, is appointed as a Director of the Company until such time as they are required to retire by rotation pursuant to the Company’s articles of association.
  • Resolution 7: Andrew Bird (Solent University), who is recommended by the Directors for appointment at the meeting, is appointed as a Director of the Company until such time as they are required to retire by rotation pursuant to the Company’s articles of association.
  • Resolution 8: Cllr Lorna Fielker (Southampton City Council), who is recommended by the Directors for appointment at the meeting, is appointed as a Director of the Company until such time as they are required to retire by rotation pursuant to the Company’s articles of association.

The following Directors have resigned, due to change of job role. The Board wish them well in their future endeavours:

  • Satvir Kaur (Southampton City Council)
  • Leigh Rengger (Solent University)
  • Laura Read (Westquay Shopping Centre)
Proxy Notice Form Company Membership Form Company Publications [Including Business Plans]
By David Tappenden

THE 2023 ANNUAL GENERAL MEETING

In April 2023, BID members attended the GO! Southampton 2023 Annual General Meeting (AGM) and Sprint Social at Barclays Network Eagle Labs. Open to registered members of the BID, attendees heard about how GO! Southampton has progressed throughout the year, a review the company’s audited accounts and elected directors to the board. Attendees voted and appointed the following

Resolution 1: The appointment of HJS as Auditors of the Company until the conclusion of the next General Meeting at which accounts are laid before the Members and to authorise the Directors to determine their remuneration.

Resolution 2: Allan Gordon (National & Regional), who retired at this meeting and who is recommended by the Directors for reappointment at the meeting, be reappointed as a Director of the Company until such time as they are required to retire by rotation pursuant to the Company’s articles of association.

Resolution 3: Leigh Rengger (Solent University), who retired at this meeting and who is recommended by the Directors for reappointment at the meeting, be reappointed as a Director of the Company until such time as they are required to retire by rotation pursuant to the Company’s articles of association.

Resolution 4: Nick Barwood (Womble Bond Dickinson), who retired at this meeting and who is recommended by the Directors for reappointment at the meeting, be reappointed as a Director of the Company until such time as they are required to retire by rotation pursuant to the Company’s articles of association.

Resolution 5: Caroline Osman (W.J French & Son Ltd), who retired at this meeting and who is recommended by the Directors for reappointment at the meeting, be reappointed as a Director of the Company until such time as she is required to retire by rotation pursuant to the Company’s articles of association.

Resolution 6: Jamie Donaldson (Quilter), who retired at this meeting and who is recommended by the Directors for reappointment at the meeting, be reappointed as a Director of the Company until such time as they are required to retire by rotation pursuant to the Company’s articles of association.

Resolution 7: Dishi Umfleet (Diversity and Business Consultant), who retired at this meeting and who is recommended by the Directors for reappointment at the meeting, be reappointed as a Director of the Company until such time as they are required to retire by rotation pursuant to the Company’s articles of association.

Resolution 8: Seb Blevings (John Lewis & Partners), who is recommended by the Directors for appointment at the meeting, is appointed as a Director of the Company until such time as they are required to retire by rotation pursuant to the Company’s articles of association.

Resolution 9: Greg Baker (Southampton Football Club), who is recommended by the Directors for appointment at the meeting, is appointed as a Director of the Company until such time as they are required to retire by rotation pursuant to the Company’s articles of association.

Spring Social
Guests were also entertained by guest speaker Caroline French, Managing Director of W.J. French & Son who spoke about how her business has operated in the city for over 200 years. Caroline shared how their family-run business has stood the test of time, the challenges faced over the decades and how the shop has survived in the different economic climates.

The event also included free professional headshots and networking with other businesses over food by Kwackers and drinks by Bubbleology.