Annual General Meeting

NOTICE OF THE 2025 ANNUAL GENERAL MEETING (AGM) OF SOUTHAMPTON BUSINESS IMPROVEMENT DISTRICT LTD (Registered Number 10609018)

Date: Wednesday 2nd April 2025
Time: 17:45 – 19:00
Location: Network Eagle Lab, Portland Terrace, Southampton, SO14 7SJ

Joining instructions:

  • BID Members can sign up to the meeting via Eventbrite [click here]
  • All voting levy payers must complete a Membership Form [See below]. If you wish to know whether you have previously submitted a Membership Form, email info@gosouthampton.co.uk.
  • Attendees on the day of the meeting will be checked off against the confirmed members’ list.

Important information:

  • A list of current directors is to be found below (click ‘Current Board Members’ button).
  • If you are already a member of the company but are not able to attend the AGM you may appoint another person as your proxy to attend, speak and vote on your behalf. The Articles of Association rules require that a proxy notice is completed and returned to us 48 hours before the time of the meeting. A scanned copy may be emailed to info@gosouthampton.co.uk.
  • If you are interested in becoming a director, please contact Stephen Manion by 14 clear days before the date appointed for the meeting, as required by our Articles of Association, via stephen.manion@gosouthampton.co.uk. As previously noted, you will need to be a Member of GO! Southampton to stand for election as a director. Any nominations received will be displayed on gosouthampton.co.uk/AGM.
Register Current Board Members

APPOINT A PROXY

Can’t make it? Members can appoint another person as their proxy to vote on their behalf. Our rules require that the enclosed proxy notice is completed and returned to us by 48 hours before the time of the meeting. A scanned copy may be emailed to info@gosouthampton.co.uk.

“Any member of the Company entitled to attend and vote at the meeting is entitled to appoint a proxy to attend and, on a poll, vote instead of that member. A proxy may demand, or join in demanding, a poll. A proxy need not be a member of the Company.”

To be valid the instrument appointing a proxy and any authority under which it is executed (or a copy of the same certified notarially) must be deposited at the registered office of the Company not less than 48 hours before the time of the meeting.

Complete the below Notice of Proxy and email to info@gosouthampton.co.uk by 48 hours before the Annual General Meeting.

RESOLUTIONS

Ordinary business

Resolution 1: To appoint HJS as Auditors of the Company until the conclusion of the next General Meeting at which accounts are laid before the Members and to authorise the Directors to determine their remuneration.

Resolution 2: Andy Jackson (Westquay), who is recommended by the Directors for appointment at the meeting, is appointed as a Director of the Company until such time as they are required to retire by rotation pursuant to the Company’s articles of association.

Resolution 3: Spencer Bowman (Mettricks), who retired at this meeting and who is recommended by the Directors for reappointment at the meeting, be reappointed as a Director of the Company until such time as they are required to retire by rotation pursuant to the Company’s articles of association.

Resolution 4: Ian Henderson (ABP), who retired at this meeting and who is recommended by the Directors for reappointment at the meeting, be reappointed as a Director of the Company until such time as they are required to retire by rotation pursuant to the Company’s articles of association.

Resolution 5: Bridget Vyze (The White Star Tavern), who retired at this meeting and who is recommended by the Directors for reappointment at the meeting, be reappointed as a Director of the Company until such time as they are required to retire by rotation pursuant to the Company’s articles of association.

Proxy Notice Form Company Membership Form Company Publications [Including Business Plans]
By David Tappenden

RESULTS OF THE 2024 ANNUAL GENERAL MEETING

In April 2024, BID members attended the GO! Southampton 2024 Annual General Meeting (AGM) and Sprint Social at Barclays Network Eagle Labs. Open to registered members of the BID, attendees heard about how GO! Southampton has progressed throughout the year, a review the company’s audited accounts and elected directors to the board. Attendees voted and appointed the following

Resolution 1: The appointment of HJS as Auditors of the Company until the conclusion of the next General Meeting at which accounts are laid before the Members and to authorise the Directors to determine their remuneration.

Resolution 2: Tim Keeping (Marlands Shopping Centre), who retired at this meeting and who is recommended by the Directors for reappointment at the meeting, be reappointed as a Director of the Company until such time as they are required to retire by rotation pursuant to the Company’s articles of association.

Resolution 3: Anna Copper (Stakks Pancake House), who retired at this meeting and who is recommended by the Directors for reappointment at the meeting, be reappointed as a Director of the Company until such time as they are required to retire by rotation pursuant to the Company’s articles of association.

Resolution 4: Gary Bennetton (Orange Rooms Limited), who retired at this meeting and who is recommended by the Directors for reappointment at the meeting, be reappointed as a Director of the Company until such time as they are required to retire by rotation pursuant to the Company’s articles of association.

Resolution 5: Sue Littlemore (University of Southampton), who is recommended by the Directors for appointment at the meeting, is appointed as a Director of the Company until such time as they are required to retire by rotation pursuant to the Company’s articles of association.

Resolution 6: Andrew Bird (Solent University), who is recommended by the Directors for appointment at the meeting, is appointed as a Director of the Company until such time as they are required to retire by rotation pursuant to the Company’s articles of association.

Resolution 7: Cllr Lorna Fielker (Southampton City Council), who is recommended by the Directors for appointment at the meeting, is appointed as a Director of the Company until such time as they are required to retire by rotation pursuant to the Company’s articles of association.

The following Directors resigned. The Board wish them well in their future endeavours:
Satvir Kaur (Southampton City Council)
Leigh Rengger (Solent University)
Laura Read (Westquay Shopping Centre)
Jo Phillips (Carnival UK)