Southampton Inside Out – Our easy guide to doing outdoor dining

GO! Southampton is working with Southampton City Council and other stakeholders on ‘Southampton Inside Out’ – a new initiative which aims to make it easier for businesses in the hospitality sector to create/add more outside seating. In the coming weeks, it is predicted that a large number of our businesses will be reducing their capacity to enable safe social distancing; creating more opportunities and simpler processes for utilising outdoor space could help to mitigate this.

You can read our press release on the launch of the joint initiative here. See below for more details and how to apply for the relevant licence(s).

Adding / increasing outdoor seating immediately outside your premises

Some businesses already hold the relevant licences for outdoor seating/service but may be interested in increasing the amount/type of seating, whilst other businesses may not currently have any outdoor seating but would be interested in making use of space immediately outside of their premises where suitable. The process for new licence applications in Southampton is being simplified in line with new national legislation (see below), whilst the Council is also looking at how to ensure applications for minor variations to existing licences are processed as quickly as possible as well.

Extending spaces within the city

As part of the Southampton Inside Out initiative, we’re also looking at how businesses can utilise designated spaces within the city away from their premises for extra outdoor trading. We’re keen to provide this opportunity to businesses who may have restricted, little or no viable outdoor seating options directly outside their premises.

Outdoor dining pilot schemes

Currently, we are working with the Council to explore areas including Canute’s Palace and around the Bedford Place/Carlton Place area as pilot schemes.

We are excited to announce than an initial 6-month pilot scheme has been given the green light. Three areas will be closed off from 21 August (overnight, ready for trade on the 22nd) to allow for more outdoor dining, the areas included are:
– Bedford Place (from Carlton Place to Henstead Road)
– Carlton Place (from Bedford Place to Southampton Street)
– Lower Banister Street (from Carlton Place to opposite Popworld)
We hope that the businesses involved will be able to apply for their licences and use the space to install removable tables and chairs.

The closures are being enforced through an Experimental Traffic Regulation Order through the council who will be installing a mixture of planters and concrete blocks to close off the proposed areas. FAQs can be found on the council’s website here.

Applying for a pavement licence

Nationally, the Government has announced new measures as part of the Business and Planning Bill 2020, to allow for a quicker and cheaper process for businesses to apply for a pavement licence. Below are some details on pavement licences and how they can benefit your business during the recovery stages. For the full guidance from Government go here.

What is a pavement/table and chairs licence?

A pavement licence allows businesses to use removable furniture outside of their premise on the pavement/road for trading purposes. A licence is needed to ensure that there is still enough space around the suggested extension for people/cars to use it and to consider possible noise disturbances.

How much do they cost?

Under the new guidelines, the fee is determined by the local authority but will be capped at £100. The cost of the licence is usually around £400. Licences can last for any length of time, with a minimum of 3 months up until September 2021. Amendments to existing licences are free. To find out more go to the Council’s page here.

How long is the process?

The minimum consultation period will now be 7 days after the application date with a 7 day decision period (total 14 days). Previously the application period was 28 working days. The consultation period will involve a visit to check the suitability of the site and any details after the application has been submitted.

What type of businesses can apply?

Any business which uses its premises to sell food and drink for consumption. Businesses must also hold £5m public liability insurance.

What furniture can be used?
  • counters or stalls for selling or serving food or drink
  • tables, counters or shelves on which food or drink can be placed
  • chairs, benches or other forms of seating
  • umbrellas, barriers, heaters and other articles used in connection with the outdoor consumption of food or drink.

    *Please note that the furniture must be removable and stored overnight on the business premise.
How to apply

Businesses will need to apply online through the Southampton City Council website – to apply go here. If a business already has a Pavement Licence but wishes to extend it you can find the changing circumstances form on the same page. Before you apply, please take the time to read through these documents:
Impact on street lighting assets
Permission conditions 
Pavement café design guidance

For any questions on pavement licences please contact Belfour Beatty at southamptonnrswa@bblivingplaces.com

Applying for an alcohol licence

Southampton City Council is keen to work with traders to help with outside trade, including the sale of alcohol, but must consider issues relating to noise, public nuisance and street drinking. It is advised that any changes being considered to any outside areas for the consumption of alcohol are highlighted to the Licensing Authority and the Police Licensing Team at the earliest opportunity. To find out more information go here.

If you already have an alcohol licence, temporary amendments that have been made to the Licensing Act 2003 means businesses can automatically sell alcohol for consumption outside the premises. New Government guidance states:
Off-sales, including home deliveries and takeaways, will be allowed in the hours that alcohol can already be sold for consumption on the premises. This automatic extension will eliminate the time and cost to businesses who may wish to apply for a variation of their licence.’

The new rules on selling alcohol for consumption off the premises do not apply to those who have had permission for this refused or taken away in the last 3 years.

In practical terms, this helps when applying for a table and chairs licence that involves areas of outside seating that may fall outside of the boundaries of a business, as a separate licence for off-sales would not be needed.

To check your alcohol licensing details go to the Southampton City Council’s public registers page or contact licensing@southampton.gov.uk.

Support with reopening

As well as exploring how we can help facilitate more outside seating options for our hospitality sector businesses, we’re also working hard to support all businesses planning to reopen on or after 4 July (as well as those in the non-essential retail sector who have already reopened). We’re finalising some new website content to cover the key guidance by sector, and also detailing the practical support we are putting in place – check back here in the next couple of days for a link to this new page.

For general business enquiries email us at info@gosouthampton.co.uk