Legal Administrator- BDP Pitmans

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Legal Administrator- BDP Pitmans

Legal Administrator

Term: Permanent
Salary: £23,500 (DOE)
Working hours: Full-time (5 days / 35 hours per week )
Department: Private Real Estate
Location: Southampton
The firm
With over 300 years of legal experience, BDB Pitmans is a well-established top 60 firm with offices in London, Southampton, Reading and Cambridge. Across these locations, we are proud of our client focused approach which is at the heart of everything we do. Our mission statement, Building Better, shape what’s important to business, people and society and we are delighted to work alongside a diverse range of clients who are creating new ideas or learning for a better  future.

Above all, our focus is on doing things right and doing them well. So we aim to build longstanding and mutually beneficial client relationships based on trust and genuine partnership.

What really sets us apart is our friendly, open and inclusive culture. People join and stay at BDB Pitmans as they get the benefits of challenging work in a supportive and professional atmosphere alongside a healthy work/life balance, reflected in our flexible working and target hours.


At BDB Pitmans, our commitment to equity, diversity, and inclusion sits at the heart of who we are as a firm as we are passionate about ensuring we create a work environment where everyone feels safe, respected, and fully supported to be themselves. Our ED&I work, though, goes beyond how we work with our colleagues. Our firm values – we act with respect, we work in partnership, and we find solutions – are deeply embedded in ED&I principles, and heavily inform how we approach client relationships, as well as external partnerships.

The team
The Private Real Estate Group provides high quality advice and service to private clients, trusts and family offices in connection with their real estate affairs. It works closely where appropriate with other specialists in the Firm, including in particular Private Client and Commercial Real Estate lawyers to achieve that aim. The Group currently comprises 5 partners, 24 fee earners and 6 support staff across the Firm’s 4 offices.

Benefits (including but not limited to) 

  • Hybrid working
  • 25 days holiday (with the option to purchase up to 5 more)
  • Medical cash plan
  • Dental Insurance
  • Pension scheme (firm will match up to 7%)
The opportunity
An opportunity has arisen for a Legal Administrator to join our Individuals: Private Real Estate team based in our Southampton office. The role will work alongside the partners and fee earners in the team to provide them with general administrative and legal support

The main tasks of this role would include:

  • General administrative tasks such as paper filing, electronic filing (profiling), scanning and archiving, amending documents.
  • File management (file opening, closing, matter balance clearance, scheduling).
  • Obtaining and collating AML documentation, liaising with fee earners and the Risk & Compliance Department regarding AML requirements.
  • Answering the phones and dealing with client queries, including taking messages wherever appropriate.
  • Scanning and profiling post.
  • Collating contract packages on sale properties, including requesting title information, management information packs.
  • Requesting searches on purchase properties.
  • Liaising with lenders over the telephone and in writing in relation to queries and requesting redemption figures and mortgage advances etc.
  • Preparing files for completion.
  • Dealing with post completion requirements, including submitting stamp duty returns, submitting Land Registry Forms and dealing with Land Registry queries.
  • Scheduling registrations to clients and lender and file closures, including dealing with archiving and cash balances.
  • Maintaining client databases, entering new client and contact information, we use Interaction and Elite.
  • Providing general support to the wider team.
  • Diary management and maintaining client databases.
  • Support billing processes for fee-earning team to include drafting bill narratives and covering letters.
  • Make appointments and arrange meetings on behalf of designated fee-earners ensuring rooms are booked and refreshment/catering arrangements made.
  • Attend to any travel arrangements.
Who we are looking for


A Level or Equivalent or above is preferred


  • Strong administrative experience of working in a law firm
  • Land Registry registration experience preferable
  • Customer Service experience essential
  • Or a graduate with some legal knowledge and ideally experience of the residential property world


  • An organised approach to working
  • Strong attention to detail
  • Ability to prioritise
  • Strong interpersonal and communication skills

Job Specification        

  • Reasonable additional hours may be required from time to time

To apply please visit website:

Please note, the job expiry date is estimated. If you are interested in this role, do not delay applying.

Location: Grosvenor House, Grosvenor Square, Southampton SO15 2BE

CLOSING DATE: 31 March 2024